Why should an inspector keep notes during an emergency?

An inspector should keep notes during an emergency primarily to prepare a case for court if enforcement action is initiated. This documentation serves several critical functions in a legal context. First, it provides a clear, detailed account of the events that take place during the emergency, including observations, actions taken, and the rationale behind those actions. Such records can be essential in establishing the facts surrounding the incident, especially if there are disputes over what occurred.

Additionally, well-documented notes can help demonstrate compliance or non-compliance with regulations, illustrating how the inspector responded to the situation and the severity of the emergency. This documentation can be pivotal in any subsequent legal proceedings, as it can support the enforcement agency's position and lend credibility to the inspector's testimony.

While personal records, sharing with the next team, and documenting daily activities can have their place in an inspector's overall practice, the primary relevance during an emergency is to ensure that the notes can be used substantively in potential legal actions. This ensures that the inspector’s observations and decisions can stand up under scrutiny, providing crucial evidence if the situation escalates to enforcement measures.